3/26/2026
Dear ÎÞÂëרÇø faculty and staff,
As we continue our rapid transition from SAP to Workday, we have developed a comprehensive plan to guide this process.
Please see key dates below and review the attached documents that outline important information that all employees will need to know.
- April 15 — New vendor transition: After April 15, we will be unable to add new vendors to SAP for FY26 purchases. Existing vendors will not be impacted by this date.
- New vendors may be requested in Workday beginning July 1.
- April 30 — FY26 purchase requisitions: After April 30, we will turn off the ability to generate new purchase requisitions for FY26. Please know this is earlier than our normal purchase requisition deadline.
- June 15 — FY27 purchase requisitions: These will be accepted in SAP until June 15. FY27 purchase requisitions will be generated in Workday beginning July 1.
- May 23 – June 6 — Employee self-service blackout: Employees will not be able to make changes to their information (address, banking, etc.) during this blackout.
- Beginning June 7, changes can be made in Workday.
- June 5 — Goods receipt deadline: Existing purchase requisitions that require certification of a goods receipt must be completed by June 5, and the ability to accept delivery for FY26 will be turned off. Goods received after June 5 will be allocated to FY27 budgets unless they are material to the university's financial statements. This does NOT impact services contracts.
- Goods receipts will be available beginning July 1 in Workday.
Of course, unique situations may arise that require additional guidance. If you have specific questions, concerns, or need clarification on individual circumstances, please contact us at workday@nku.edu for general questions or HR@nku.edu for human resources questions. To ensure consistency and allow us to provide timely updates or broader communication to campus when needed, we ask that all inquiries be routed through these central inboxes.
As always, thank you for all you do for ÎÞÂëרÇø.
Sincerely,
Christopher Calvert
Vice President of Administration and Finance/CFO
ÎÞÂëרÇø
